Position Description

Position Description:  The Accounting/Payroll Assistant Manager supports the timely and accurate flow of cash disbursements as well as the back-up for Payroll.  This position supports the operation of all departments through appropriate and efficient communication and distribution of funds to designated vendors.

Essential Job Functions: 

• Lead by example and promote Seabrook Core Values, Characteristics, Employee Constitution and Decision Making.
• Verify that all invoices submitted or received have proper authorization for payment
• Assist Club Controller with Purchase Card Administration and Expense Reporting
• Support Club Controller and Accounting Manager as needed
• Back-up Support for Payroll
• Back-up Support for Banking
• Maintain accounts payable database
• Maintain filing system for all invoices
• Routine communications with department liaison to maintain current vendor payments
• Assist Club Controller and Payroll Manager with payment cancellations and stop payment process
• Process check requests for payment and manual check issuance
• Identify, document, and update accounts payable processes and procedures as necessary
• Assist accounting office with incoming calls and walk-ins
• Assist with change distribution for departments

Job Requirements: 

Education: Bachelors Degree in Accounting or Business, or any combination of education and experience, which provides the required skills, knowledge and abilities in accounts payable management.

Experience: 3 years of experience in an accounts payable and/or payroll position, preferably in a hospitality environment.

Skills:

• Clear, concise written and verbal communications skills
• Excellent time management and organizational skills
• Ability to work with limited support
• Excellent knowledge of computers
• Excellent detail in follow-up

Supervisory Responsibilities:  None

Equipment to be used: Standard office equipment

Typical Physical Demands:  Requires sitting, standing, bending and reaching.  May require some lifting of up to 30 pounds.  Requires manual dexterity sufficient to operate standard office machinery.  Requires normal range of hearing and vision.  Requires ability to function professionally in a challenging and demanding environment.